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Reading Notes | Thinking about a chart in seconds, visual thinking to quickly solve work & life matters!

Many people are hesitant about "whether to change jobs" or "what kind of job should be better". The reason is often that in the process of pursuing their dreams, they encounter practical difficulties. However, today's industries and jobs are quite diverse, and when there are too many opportunities It is easy for people to feel at a loss when it is time to do so. Having good analysis tools can help us talk to ourselves, and then use logically combined steps to recognize the position and greatly shorten the exploration period.

The book I want to share today is: Thinking in Seconds with a Chart

This is a book that uses visual charts to solve life problems. There are 23 kinds of charts in it. The problems and solutions in the book are daily I think this book is very useful whether it is a workplace reference book or a study plan for reading.

Who is suitable for reading ?

1. A person who seems to be strategizing in the workplace, but lives a messy life.

2. People who keep their heads down and work hard, but forget to look up and think about strategies, which leads to people who are always behind in progress.

3. Those who want to improve work efficiency, quality of life, and study effectively.

Three features of this book:

1. Starting from practical experience

in daily life, the problems and solutions in the book are all related cases in daily life and workplace work. Using colloquial language to guide readers can quickly solve the big and small things in life and work. .

2. Clear structure and clear logic

Begin with a situation-guided storytelling technique, then clarify the problem and establish a conceptual explanation of principles, guide the reader through logical steps, step by step to recognize the core of the problem, not just the superficial cause, and finally derive the solution.

3. Solve problems with visual diagrams

In design, emoticon thinking is the most effective communication method. The process of emoticon thinking can be regarded as a kind of conversation between us and our own thoughts, and can also express your thinking to others quickly Path, step by step in the book to explain the use of each chart in detail, from which you can find a suitable chart form.

Download the format sheet for free:

In order to make it easy for readers to practice, the author converts 23 kinds of charts selected in the book into QR codes. Just scan the QR code on the book to download blank forms for free practice!

To download the format sheet, you will need to scan through the QR code APP:

▲I scanned with this APP.

If you are an ios user, you can turn on the built-in camera scan.

1. Scan the QR code on the book

2. After decoding, open the webpage

3. Download the format sheet

There are 23 selected charts in the book, and I selected 5 of them, which I think are the most frequently encountered related cases in my life, and share the suggested methods in the book with you.

Can't get the job done?
List 3 things to prioritize

Recommended Chart: Eisenhower Matrix

The busier you are at work, the more you must do "important but not urgent things" first. You must complete each task calmly and attentively without worrying about other to-do items. "Treatment", classifying problems from the source and solving important things first, can completely get rid of the trouble of being chased by urgent and trivial matters, and make the best use of time.

1. What is the Eisenhower Matrix?

It is a thinking tool related to time management, also known as "Eisenhower Principles" and "Priority Matrix".

2. The rules of the Eisenhower matrix?

The Eisenhower Matrix is a modified idea of job classification. It is quite easy to get started. Before dealing with things, first classify things according to the degree of importance and urgency.

■ A: Important and urgent cases

■ B: Important but not very urgent cases

■ C: an unimportant but urgent event

■ D: work that is neither important nor urgent

The method used is to fill in the corresponding squares one by one according to the priority of the work items at hand after drawing the form, and whether the matter is urgent or not depends on the time you are in (the remaining time) , and whether it must be completed during this period. If you can prepare in advance, you can turn the emergency into a non-urgent (because it has been prepared first). As for whether something is important or not, it is a relative result compared with other items.

3. How to judge the priority of things?

1. According to the time axis, work can be divided into want to do (preparation to do) and fixed to do (normality):

Prepare to do: It is not necessary to do it yet, but it must be done in the future.

Fixed to do: work that is currently in progress or is about to be processed.

2. Judge the project as a single-point work ? Continuous work?

Single point: things that can be solved at one time, such as going to an ATM to send money.

Continuity: work that needs to be done in different stages, such as preparing for a wedding reception.

4. I have drawn the form, how do I do it?

Clearly distinguish tasks (wanted to do/fixed to do/single-point/continuous) and mark them with pens of different colors, so that you can see the form more clearly, and then you can understand how to allocate resources and improve efficiency.

The processing principle is: the priority group A should be in the minority . These matters have a significant impact on the overall work arrangement. If you don’t do it immediately, but go to do things in groups B, C, and D, it will affect the entire layout and cause the progress to lag behind. .

However, the process of work execution is dynamic rather than static. When you are performing a certain work in Group A, there is usually still a gap that can be used to think about the work of Group B. The more extensive approach is: thinking and reconciling A and B The work of the two groups and the time allocation, and the work of the C and D groups can be considered whether to delegate the work to others, or consider whether to carry out the work when there is time.

Before making major decisions, simply evaluate the pros and cons

Recommended use of charts: PMI lists

life as the result of a series of choices. Big and small things in life are full of opportunities for choice. For office workers, they often face the situation of choice, even if it is only in the original company. It is inevitable that they will decide whether to accept or reject. When they don’t know how to choose, some people will think for a long time and make up their minds too late, but accidentally fall into a worse situation, leading to missed opportunities or hasty decisions due to time.

The PMI list can turn hesitation points into specific matters, analyze the advantages, disadvantages, and considerations, and the answer will emerge.

■ Advantages (Plus): benefits, benefits

■ Disadvantage (Minus): shortcoming, loss

■ Consideration points (Interest): Including lack of information and inability to judge, conditions that need to be measured are unclear, involving others, and need to discuss with the other party first.

For example: Mr. Hong is hesitating whether to change jobs abroad to accept a new position, and job-hopping is risky to a certain extent, so he used the PMI list to write down the advantages and disadvantages that he could think of when accepting a new position. Think holistically.

From the form, it can be divided into 3 situations:

1. Selecting the inevitable result of job-hopping: for example, the opportunity to give up the pension, the uncertainty of entrepreneurial risk, and the fault of human connections.

2. Items with solutions: Visiting and caring for parents.

3. Questions that do not need to be considered: Considerations such as whether you can be competent for the new job and the organizational culture of the new company are false propositions that must be made every time you switch jobs.

After analysis and discussion, Mr. Hong decided to accept the challenge of a new job and open up new possibilities in life.

When faced with the problem of choosing and choosing, try to write down the thoughts in your mind according to the theme, turn them into specific evaluation items, and effectively find the solution instead of worrying about them. When you write down these advantages and disadvantages in words, your brain will You will start to organize your thoughts, and the writing process is also a thinking process. When you fill out the form, you can watch the form and make specific considerations for the content, and finally derive the best decision step by step.

Master the overall progress of normal operation

Recommended chart: Gantt chart

To achieve the goal of efficient work, the key lies in time management. When faced with multiple tasks, you can use the Gantt chart to see the overall work progress and help confirm the progress of various affairs, so as to adjust in time and complete them in an orderly manner. what to do.

Gantt Chart is a set of visual work plan management tools. Its main function is to control the progress of goal achievement or production line. It is a sequence diagram of the "estimated" and "actual" progress during the execution of the plan, which is quite convenient and good. use.

For example: Mr. Huang and Miss Liu are about to hold a wedding banquet on 10/28. Mr. Huang did not dare to be careless and made a Gantt chart of the preparation process of the wedding banquet to facilitate visual control and overall resources to ensure that the wedding banquet will be held on 10/28. The wedding banquet went smoothly.

The advantage of drawing a Gantt chart is that it can not only show the start and completion time of each work item, but also the comparison and difference between the expected and actual completion progress. If it is found that the difference is too large, it will affect the completion time of the plan. Come up with a solution.

Get work done faster and get more time

Recommended chart: Efficiency optimization management table

In modern busy work, many people often compress the time of their personal life due to overtime, advanced studies, or various other factors, resulting in no time to accompany their families and children, no time to manage friendships, let alone develop secondary expertise or interests , If time is not enough, 80 % of the reasons come from too long working hours, then it should be necessary to optimize your work, improve efficiency, and transfer the time saved to other things.

Efficiency optimization management table

Different from the Gantt chart, the efficiency optimization management table is based on "month", and the horizontal column of the table is divided into 4~5 columns with 1 month as the time range, and each column takes Monday to Friday as a week. Mark, and below it lists the work items that should be completed each week, and write down the work results that should be produced at the end.

For example: Mr. Zhan found that he was often unable to go home to accompany his family. The main reason was that the work project could not be completed on time, which often resulted in the need to work overtime. The fatigue of working hours also reduced the quality of accompanying his family, so he used efficiency optimization. The management table is used to manage the progress of the project at hand. Once there is an abnormal delay, it will be placed in the next week column to continue to execute, and the control density will be strengthened so as not to affect other work .

Checklist of Check and Check Results of Acceptance Results

Recommended Charts: Checklist

The checklist is the most widely used record form in the world. The traces of this form can be seen from individuals, families, and businesses. The checklist has the concept of a checklist and a checklist. The simplest form is the "two-column" format. form .

When we put things into concrete words, the brain does not have to work hard to memorize, and can free up brain power for higher-functioning activities, such as thinking about executing strategies or developing ideas, and writing down things to do so that they can be checked and checked one by one , become the most practical life form.

For example: make a home inspection checklist, and prepare to check it on the spot on the day of handover to protect your rights.

Epilogue

I think "Thinking in Seconds from a Chart" is more of a reference book. It contains big and small problems in life and the workplace. When you encounter these problems, I suggest what you can do, and make good use of charts to help yourself clarify goals and improve problems. , But the book is dead after all, it is not just like doing exactly what is written in the book, the key is to digest and use it skillfully according to the specific environment, that is the most important!

There are also many kinds of charts and case references in this book, and interested readers can buy them and look at them ! Maybe you will get new inspiration from it !

Click me to blog to buy>

To download the format sheet, you will need to scan through the QR code APP:

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Reading Notes | Thinking about a chart in seconds, visual thinking to quickly solve work & life matters!