Reading Notes｜The list-organizing technique for an efficient life, the achievement rate of writing down "goals" increases by 33%, and sharing the skills of making high-efficiency lists!
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In the modern busy society, many people often spend a lot of time doing "urgent but unimportant things" in order to work, while facing "not urgent but important things" in life, they are too busy to do it, not only In this way, I also feel irritable in order to deal with trivial matters.
The book I want to share today is: " Listening Techniques for an Effective Life "
This book integrates "lists" into work, home and play, describing lists of various types and situations, so that your life will be organized, your thoughts will no longer be cluttered, you will be efficient and get a sense of accomplishment from it. Taking back control of your life and focusing on the things that really matter, this book is for anyone who wants to get their life "in order" .
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Who is the author ?
Author Paula Rizzo is an Emmy Award-winning TV producer, best-selling author, media trainer and blogger.
As a former Fox News senior producer, Rizzo founded the "List Maker" website based on his passion for lists, vigorously promoting the use of "list thinking" to improve productivity, achieve success and reduce stress, and then led the trend and became the United States. The well-known "Queen of Lists".
Free Download Format Sheet
In order to make it easy for readers to practice and imitate, the author converts the list application mentioned in the book into a QR code. Just scan the QR code to download the format table and use it as an exercise.
To download the format sheet , you will need to scan through the QR code APP :
▲I scanned with this APP.
If you are an ios user, you can turn on the built-in camera scan.
1. Scan the QR code on the book
2. After decoding, open the webpage
3. Fill in name and email
4. Download the format sheet
6 Benefits of Writing a List
□ No more anxiety and worry that I might forget something.
□ Use your strength to do things, not to remember them.
□ Focus on what really matters.
□ It is easier to assign work to others.
□ Crossing out to-do items can deepen the sense of achievement.
□ Automate important functions of life to make your life easier.
Writing lists can take back control of your life
Writing a list can not only help you achieve your goals, but also remember things, making your life more balanced and calm. Lists can make the most unclear minds organized. The key is to prepare in advance and be attentive .
Writing has its own power, and Dominican Calif. Professor Degel Mathew found that writing down your goals increases your chances of reaching them by 33 percent .
1. Checklists reduce anxiety
Thinking of anything to do, taking a few seconds to write it down can save you a lot of time and trouble.
2. Checklists boost brain power
Writing lists uses parts of your brain that you don't use often, and while you're planning your life, you're exercising your brain.
Memory expert Dr. Cynthia Green said: "Memory tools force us to focus on the information we must pay attention to. These tools give information meaning by placing it in an organized structure."
3. Checklists improve focus
Checklists are like maps, reminding you where your destination is. Using this tool to improve concentration can help in every aspect of life. You'll find yourself becoming more productive, so you have time to do what you really love.
4. Checklists increase self-confidence
I love the feeling of crossing off a to-do list ! This action has a magical sense of accomplishment.
Sometimes I write things that are already done but not on the list and cross them out! Knowing that you have the ability to get things done can make you want to get more done.
Sometimes I write things that are already done but not on the list and cross them out! Knowing that you have the ability to get things done can make you want to get more done.
5. Checklists organize thoughts
When faced with tough decisions, write down all your thoughts. Writing a list and thinking about each step can help you reach your goal. Facing what is about to happen, be more mentally prepared. Use a checklist to clear the clutter from your brain and your thoughts will become cleaner.
6. Checklists give you confidence
Have a piece of paper and a pencil handy at all times. You can't predict when you'll need them! The same principle applies to things big and small in life: be prepared. Whether it’s looking for a house or a job, we all need checklists to keep our priorities in order.
How to make an efficient list?
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There are right and wrong ways to write a list, it's not enough to just put it on paper, you have to find the "just right dose" that will make you feel organized and in control, not overwhelm you, but only if you try it yourself After making mistakes, you can find your "best dose".
There are several ways to manage the list:
1. Assess the tasks
First of all, you must distinguish which tasks must be completed now and which tasks can be waited for. The tasks on the list must be clearly focused to help you simplify the to-do list. For example For example, if you want to organize the garage today, then your to-do list should not just write "organize the garage", but list the steps one by one to make the task easier to complete.
□ Throw away unused holiday decorations.
□ Keep tools in one place.
□ Remove debris from parking spaces.
2. Planning tasks and assigning tasks
Sometimes small is better than big, and adding a few simple tasks to your list can lift your spirits. Sometimes solving simple tasks first will make you more motivated. No matter what strategy is, as long as it helps you persevere, it’s fine. In addition, Don't put everything you need to accomplish in your life, regardless of category, on the same list, one list per goal, so you don't panic or go head-to-head.
The most important thing is to learn to "say no at the right time". Don't say yes because you are embarrassed to say no, unless that is what you really want to do. Learning to "say no to these things" can create more gaps in your schedule and increase productivity. .
The most important thing is to learn to "say no at the right time". Don't say yes because you are embarrassed to say no, unless that is what you really want to do. Learning to "say no to these things" can create more gaps in your schedule and increase productivity. .
3. Set a target deadline
Set a deadline for your own goals, do things without delay and laziness, and arrange tasks efficiently.
Set a deadline for your own goals, do things without delay and laziness, and arrange tasks efficiently.
4. Reward yourself
Giving yourself a "crossed-off list reward" can be very useful, such as buying a cup of bubble tea to reward yourself for completing this task!
Giving yourself a "crossed-off list reward" can be very useful, such as buying a cup of bubble tea to reward yourself for completing this task!
5. Remind ourselves
that we can’t remember 100% of everything we need to do, so we can make good use of tools and set a way to remind ourselves, you will remember to pick up the list and take a look. In addition to the handwritten list, these automatically pop up. Reminders are also a great help in accomplishing goals.
that we can’t remember 100% of everything we need to do, so we can make good use of tools and set a way to remind ourselves, you will remember to pick up the list and take a look. In addition to the handwritten list, these automatically pop up. Reminders are also a great help in accomplishing goals.
Leveraging technology can improve productivity:
The author shares 3 software that can improve the efficiency of teamwork
■ Evernote note-taking software
■ Google Docs
■ Asana project management platform
List Format Recommendations
The author recommends writing a to-do list of everything to do tomorrow, one page a day. The format is as follows:
1. After writing the date at the top,
it is more convenient to go back and find the information.
2. Write down everything you need to do the next day in great detail, including your daily routine.
3. Arranged by time limit
Write your to-dos by the time they must be done, and time-bound helps you stay focused.
4. Add to-do list as appropriate
Unexpected things will also come out during work, so we need to add them to the list according to the situation, but before adding to the to-do list, we must first consider whether you can do it. If you can't do it, you can consider doing it tomorrow, or Ask others to help.
5. Checklist progress reminder
The technique provided by the author is to reserve a space in the lower left corner of the list to write "progress of the list". If the work is interrupted in the middle of the work, he will quickly write down where he has done, and he can resume it immediately when he comes back.
6. Private fields
The list can be divided into two parts, the left is for business affairs and the right is for private affairs.
It's hard to separate business from private. Even at work, we still find time to do household chores, make personal calls, or remind ourselves of personal tasks. At this time, you can write tasks such as "going to withdraw money" or "going to the laundry" in the private matter field.
7. Leave space for your notes
Any subject matter: phone numbers, TV shows, magazine names, gossip, and more.
Write down random notes like this, including someone's phone number or shoe size, etc.
key mark
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"You become what you believe."
📌
A clear focus, specific and clear checklist can help you simplify your to-do list.
📌
Small does not mean unimportant .
📌
Use your energy to do things, not to remember them .
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A checklist is the first step in taking control of your life. By writing all your thoughts down, you can have the freedom to choose and focus on the most important things, instead of being distracted by random, irrelevant little things.
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The list can make the most unclear head organized. The key is to "prepare in advance and pay attention" .
Three reasons why I recommend this book
1. Decomposition step teaching:
The dismantling of the steps is very clear, and some steps are accompanied by relative diagrams, so that readers can better absorb and imitate.
2. Key knowledge supplement:
The author carefully researched many contents, such as the invention of 3M Post-it notes, the Caijani effect, etc.
3. Situation checklist application:
There are many kinds of situational application checklist in the book, so that you can have a basis when facing the problem.
Like a travel checklist, write down the checklist before packing your luggage, list the headlines, and then make a secondary classification, such as toiletries, electronic products, and outings, and then list the items you need to bring one by one to avoid omissions during travel. disappointed by the loss of something important;
Or the supermarket shopping list, which is very suitable for use during the severe epidemic. Write the list and think clearly, and then make a purchase in one time, you can minimize the risk of unnecessary physical contact.
Epilogue
The author shared her views on the "list" at the beginning, and then used her own experience to tell us how to use these forms. There are also many examples in several chapters, so that we can understand that there are so many types of lists, which impressed me. What is profound is that the author mentioned that "a checklist is not a checklist". Although the relationship between the two is similar, the checklist is only a part of the checklist. Anything can be written as a checklist. You can write down your thoughts first, and then judge. The importance of these items can only play a real role in the real role of the list after the scraps are removed.
I will also check my work progress and other life arrangements through the checklist. No matter how big or small things are, I will use the checklist to check my goals. I think the biggest advantage of writing a checklist is that it can free up my brain. After all, we have to There are a lot of things to deal with. If you don’t classify them through lists, your thoughts will be easily confused, and you will be easily influenced by others, which will lead to lower work efficiency. Therefore, I agree with the author’s use of “lists” to plan your life, to get back the order of life, and take The idea of taking control of life back.
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To download the format sheet , you will need to scan through the QR code APP :
▲I scanned with this APP.
If you are an ios user, you can turn on the built-in camera scan.
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