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When we are performing a task or work, most people will try to finish everything in one go, but they are often inefficient, more and more boring, and are easily disturbed by the environment, making people feel exhausted and unable to keep up Default progress.

At this time, it is very suitable to use the "Pomodoro Working Method" . The reason why the Pomodoro Working Method is effective is that it helps to exert intermittent and high-efficiency concentration, break things down into small goals, and turn time into a resource of attention. Let time have a better plan!

This book fully introduces the background, structure and usage of Pomodoro, and has many practical exercises and applications.

This article will share with readers the " Intermittent and Efficient Pomodoro Technique ". I will divide it into five parts to explain the content of this book, and share with you my experience in using the Pomodoro Technique.

What is the Pomodoro Technique?
How to use Pomodoro?
Pomodoro recording method?
What should I do if I encounter interruptions during the execution of the Pomodoro?
Personal Experience Sharing of Pomodoro Working Method

What is the Pomodoro Technique?

The English of Pomodoro Technique is Pomodoro, which was invented by Francesco in 1987. Invented by Francesco Cirillo (author of this book).

At that time, he was struggling to prepare for the university exams, but he was constantly disturbed by the internal and external environment, which made him unable to concentrate on his studies.

In order to calm down, he found a timer in the shape of a tomato in the kitchen. He set the time and told himself to study hard without being disturbed during this period. He also passed the exam smoothly later, which also made the author discover the tomato. The mystery of the clock, began to study the principle of the Pomodoro clock and find out the answer.

Simple and effective classic theory of Pomodoro:

The goal of the Pomodoro Technique is to improve performance with simple tools and methods, whether it is an individual or a group.

The Pomodoro Technique is based on three main points:

1. See time differently

Stop holding on to the concept of continual passage, thereby reducing anxiety and increasing performance.

2. Use your mind well

We can learn better, think clearly, and concentrate.

3. Ease of use

This set of methods is simple and uncomplicated, but it helps to achieve the goal with continuous concentration.

If you want to know more about Pomodoro, the appendix of the book provides website resources, just scan the QR code to check the official website.

You can also learn directly from the author of the book who invented the Pomodoro Technique through practical training courses, or participate in activities and seminars, and communicate and discuss with a group of users who also use the Pomodoro Technique.

▲ Image source: " Intermittent High Efficiency Pomodoro Technique"

1. Scan the QR code on the book

2. After the decoding is complete, open the web page

3. Check the official website and exchange ideas

How to use Pomodoro

The Pomodoro Technique is 30 minutes: 25 minutes work, 5 minutes rest.

The Pomodoro cannot be interrupted when it starts, that is, " you must concentrate on your work within 25 minutes." If the Pomodoro is interrupted, it will be considered invalid, as if it has never been set, and then you should reset a new Pomodoro .

When the Pomodoro rings, you put a cross on what you just did, "put down work and take a break for 5 minutes". During the break, you can drink a glass of water and exercise your muscles and bones. Remember not to touch anything related to work during the break. Let your brain Really get relaxed .

The Pomodoro Technique consists of 5 steps:

As shown in the picture above, using the Pomodoro Technique requires "planning, tracking, recording, processing, and visualization." Through these five steps, your time management skills can definitely be better.

Why?

Because you can know the time cost you need to do a certain thing through the Pomodoro record, can you evaluate whether the time spent on this task is reasonable? You know why you get distracted, and you can find solutions to improve your productivity. This is the importance of the Pomodoro Technique.

How to record the Pomodoro

First of all, before starting work every day, write down the to-do items to be done today, prioritize the work, and write it into today's worksheet.

After writing the worksheet, set the Pomodoro to 25 minutes, and start to do the first item on the worksheet. Whenever the Pomodoro rings, draw a cross on the right column of the to-do list, put down the work, and take a 5-minute break. You can hold the mentality of "I'm just working on it for a few more minutes", "I'm finishing it up, wait a minute".

Do I have to take this 5 minute break?

These 5 minutes are the necessary time to get out of work, for the mind to digest and absorb the work content of just 25 minutes. Human beings are not computers. Even computers that work for a long time may become slow and dull. Activities, get up and take a walk, drink a glass of water, and imagine where you will go on weekends and holidays.

Rest time is not suitable for very mind-consuming activities. Do not chat with colleagues about work, do not make important work calls, and do not write important emails, so as not to hinder the integration of the mind and damage the concentration of the next Pomodoro.

Every 4 Pomodoros, schedule a long break

After every 4 Pomodoros, take a long break of 15 to 30 minutes. This rest time is very suitable for going out for a walk, making a cup of coffee, tidying up the desk, etc. The point is not to do any complicated things, the rest time Don't keep thinking about the events of the previous Pomodoro session.

Continue working from session to session, get things done, and cross them off your worksheet.

Take the picture above as an example. The first thing Mark Rose in the picture is going to do today is to write an article. He typed five "X" in the back to indicate that he has conducted five Pomodoros. What has he experienced? The time is then:

25+5+25+5+25+5+25+30 (long break)+25+5 = 175 minutes (2 hours and 55 minutes)

In this way, you can know what you are doing and how much time it will take.

Use 1 Pomodoro as the final record

Through the records of the day, we can see the number of Pomodoros spent on various tasks, observe our own implementation and arrangement status, and improve effectively.

Take the picture above as an example. Mark spent 10 Pomodoros on writing, adjusting and condensing the article "How to Learn Music". More than two Pomodoros to do other things.

We can use the checklist to ask ourselves: "The next time I write an article, I will get twice the result with half the effort. I can write just as well with less effort , but how will I achieve it? What parts should be deleted? Which adjustments will improve performance?" These questions will help. It can be used to improve the way of working or reading, and bring you the greatest benefit.

What should I do if I encounter interruptions during the execution of the Pomodoro?

When we are executing the Pomodoro, there may be interference, which can be divided into two types: internal interference and external interference.

1. Internal interference

Although the Pomodoro is only 25 minutes, it is inevitable that you will be distracted when you first implement it. You suddenly want to get up and have a drink, or you suddenly want to make a phone call that seems urgent. This kind of distraction and procrastination is called internal interference. low.

When we face internal interference, we can turn passive into active, and mark with a small "," in our work.

If you think the new item is urgent, write it down in the "temporary urgent item" of today's worksheet
If you think it is not so urgent, first write it down in the "Material Checklist" , mark it as " U " (Unplanned , temporary ) and indicate the deadline
If none of it matters, just focus on your work until the Pomodoro rings.

For example, when I was running the Pomodoro and suddenly remembered that I had to make an appointment for a haircut tonight, I would mark "," on the worksheet and write the haircut appointment under "Temporary Urgent Items" , and then I would continue to concentrate on work , Until the break time , call the store to make an appointment for a haircut.

2. External interference

The main difference between internal interference and external interference is that the latter involves other people and requires communication.

If you stay in an environment that is in contact with the outside world, you will receive interference, such as colleagues asking you how to report? A colleague suddenly asks you to go to the movies after get off work? Keeping you from fully executing the Pomodoro.

At this time, you must "defend" the Pomodoro, depending on the urgency of the other party. Most urgent matters can be postponed to 25 minutes or 2 hours later, and the other party can still accept it . Arrange to deal with it on the same day or another day, and in turn decide when to deal with it by yourself .

To put it simply, the goal of the Pomodoro Technique is to ensure that the current work is not disturbed. When you are disturbed, please list the items in the Pomodoro one by one, judge the priority of the matter, and don't be led by the nose by internal/external interference.

Personal Experience Sharing of Pomodoro Working Method

I wanted to try the "Pomodoro Method" before, but it was often easy to fail. I felt that I couldn't control the "Pomodoro", so I gave up for a long time.

Until I found out in the bookstore that the author of the book " Intermittent and Efficient Pomodoro Technique" is the founder who invented the "Pomodoro Technique". The concepts and practices mentioned in it made me want to implement the Pomodoro Technique again.

1. Differences before and after Pomodoro use

What impresses me the most is "improving overall work efficiency".

Although I write down the day's to-do list every morning and tick off the records after completion, I often find that "beyond the expected set time", but I can't figure out which link is wrong?

In the past, I would try my best to finish things at once, and I also felt that I could concentrate for a long time without taking a short break, but my body would not lie. I began to find that I would unconsciously swipe my phone, and the time passed by, and I found that there was another time. A lot of time is wasted and mentally tired, resulting in poor productivity.

I started to implement the Pomodoro method, setting every 25 minutes of work to take a 5 -minute break as a cycle. When the time is up, I put down the work at hand, get up, drink a glass of water, and walk around to relax my brain. When I come back to perform work, I find that my concentration is more concentrated than before, and I will not be disturbed by the external environment .

2. How do I deal with internal/external disturbances?

When reviewing my Pomodoro log, I noticed several interruptions to the process:

Interference 1: Message notification sound from communication software

I believe that there are many people like me who are always affected by the message notification of the communication software when they want to concentrate, so they open the window to check and reply to the message. The back and forth reply also wastes a lot of working time.

When I implemented the Pomodoro, I felt that it was a "thing that bothered me" because my mood was easily affected. My approach was to turn off the reminder notification of the communication software and only turn on the notification sound of the work group. Wait until the break time and open the communication software to reply to other messages.

Interference 2: Sudden task arrangement

In the past, I was often disturbed by sudden thoughts, or when I received a message to help deal with certain things. At that time, I didn't know how to "judge the priority" and regarded every task as an urgent task, which made me panic for a while I didn't know where to start to arrange, which led to everything not being done well. This is also the main reason why I failed to implement the Pomodoro before.

After earnestly implementing the Pomodoro, I also started to think about how to judge the priority of things, and asked myself in my heart: "Is this really urgent? Do I have to do it today?" Usually I will get an answer.

If I’m facing a project that I’m working with my colleagues on, I will inform them of the current situation, re-schedule after coordination, and then reply to each other’s time to ensure that each other’s plans will not be affected.

3. Make good use of technology

Although the author advocates paper and pen records, there are many Pomodoro apps on the market now. The advantage of using technology well is that you don’t need to organize all the data separately, and you can record them naturally. In addition, I like using the Pomodoro app the most. Because of the reason, it will have a theme, such as "raising a forest".

The way to raise the forest is your focus time. If you pick up your phone to do other things while executing the Pomodoro, the young tree will die. On the contrary, if you focus on your work and do not touch your phone, the young tree will grow up healthily. Through simple You can focus on your work/study, I recommend readers to download the Pomodoro APP and find the ones that are convenient for you.

(The APP I use: Focus List - Pomodoro Technique & Task List)

Epilogue

" Intermittent and Efficient Pomodoro Technique " is really a very solid and informative reference book, which is worth reading. It contains applicable methods for work, groups, and organizations, all of which can be customized to suit you form.

The last book mentions: Five tips to improve the Pomodoro Technique

1. Every Pomodoro Counts:

Keep an eye on the time, observe the effort and discipline you need, and keep improving if you do it systematically.

2. Don't fight against time:

Don't think about increasing the number of tomatoes that day, the focus is on the goal.

3. Rest:

Understanding the level of fatigue, deciding whether to interrupt or continue, rest is also an important part of implementing Pomodoro.

4. Achieving one goal at a time:

Ask yourself whether you have absorbed what you learned in the last Pomodoro, achieved the previous goal, and then moved on to the next goal.

5. Take your time:

Slow down, happiness does not come from being nervous to achieve the next goal, but from feeling the current goal well.

Freedom is based on your self-discipline. There seem to be many rules in the book, but only when you really understand the meaning and actually do it, can you see its effect, and have better performance output in exchange for more time Make more meaningful arrangements.

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