Reading Notes｜Ghost Speed PDCA Arrangement, it only takes ten minutes a day, and improving efficiency starts from "reducing wastage"!
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Who is this book for:
- Grassroots office workers: manage progress and improve efficiency
- Business Owners and Executives: Adjusting Business Strategies and Creating Profits
- Students: Reinforcing Learning Outcomes
The book I want to share today is "Ghost Speed PDCA Work Technique"
PDCA is not a new term , but a management method that has been familiar to the business world for many years. In short, it is a set of "target management steps". Through the four stages of planning, execution, inspection and action, to ensure that every Goal setting can be reached.
Many people have misunderstandings about PDCA. Some people think that only management needs to do it, some people only implement PDCA when they face major issues, and most people only start PDCA when problems arise.
In fact, PDCA does not choose objects. Even personal goals can be used PDCA . As long as the cycle is continuously operated, no matter who can move forward and reach the goal, the author calls PDCA "a work technique that makes people make rapid progress"
Who is the author?
Kazuo Tomita, CEO of Japan's largest financial technology platform.
3 years to build Japan's largest financial technology (Fintech) platform, the number of members reached 3 million.
The performance increased from 120 million yuan to 570 million yuan, and the revenue growth rate was as high as 5196%.
President and CEO of ZUU Co., Ltd.
Free Download Format Sheet
The book explains in detail the various stages of PDCA. As long as you can understand the process, you can easily practice the PDCA cycle.
In order to allow readers to experience the PDCA process within 10 minutes, the author provides the five charts mentioned in the book for free. Just scan the QR code to download the blank form, which can be used by individuals or groups.
To download the format sheet , you will need to scan through the QR code APP:
▲I scanned with this APP.
If you are an ios user, you can turn on the built-in camera scan.
1. Scan the QR code on the book
2. After decoding, open the webpage
3. Download the format sheet
This QR code APP has a historical record function, which will save the decoding record. If you want to download the blank form later, you don't need to scan the QR code again, which is very convenient!
What is Ghost Speed PDCA ?
PDCA is the foundation of all work skills. If you want to learn new things, you can't memorize it in pieces, but you must master the overall knowledge structure before you can internalize it into your own. The author disassembles the details of PDCA into a top-to-bottom, from top to bottom. Coarse-to-fine execution architecture:
1. Plan
In the planning phase, the first thing to do is decide which mountain top you want to reach at the end. You can't start without a goal, and the goal is to be as specific as possible .
(X) Unclear goal: "Find time to climb a mountain someday"
(O) A clear goal setting: "One year from now, I will be standing on the top of that mountain".
Once the goal is clear, you can clearly see the gap between the current situation and the goal, and then you will know what you should do this year, and the tasks and methods will be clearer. If the goal is too far away, it will be difficult to see the "task" clearly.
At this point, you can quickly start working on the part that you know is the subject at a glance, and make assumptions about the part that you don’t understand, and take action while improving the accuracy of the plan.
When setting goals, it is recommended to match the 5W2H rule
what
What is the task to accomplish?
Why
Why this plan and nothing else ?
Who
Who is involved in the execution of this plan ?
When
Time considerations related to planning ?
Where
Occasions and locations related to the execution of the plan ?
How
Relevant resources and technologies required for the implementation of the plan ?
How Much
A cost-benefit assessment of the program ?
2. DO
In the planning stage, the "method to solve the problem" can be seen, so in the execution stage, it must be broken down into multiple actions, and then the actions will be implemented into specific methods and implemented thoroughly. The point is to quickly concretize actions into "missions" .
If you can convert these abstract actions into specific “tasks” that should be completed, such as “get up at 6:00 every morning and run 5 kilometers”, “use the Internet to find information in the two hours after dinner today”, etc., you can force yourself to perform. Plus, if the things to be done are specific enough, the willingness to invest can also be strong.
3. Check
Approaches, topics, and methods conceived in the planning stage, or actions or tasks in the execution stage, are nothing more than assumptions. Since it is "the best solution based on the existing information", it is necessary to regularly and frequently check whether the method is suitable.
When entering the execution cycle, if you do not have confidence in your assumptions, then even if you set a goal, you will lack motivation and give up halfway, so a certain degree of confidence is also very important. On the other hand, when conducting inspections, keep questioning whether you are objective , thinking "Is there a more efficient way?", "Is there anything else I should do?", "Is there any issues I haven't noticed?" ?"and many more.
# Confidence in execution and self-doubt in inspection are the basic attitudes of PDCA.
4. ADJUST
"Ghost Speed PDCA" refers to the fourth stage of what most people call ACTION as adjustment (ADJUST), which is the name used by Pascal Dennis, who is famous for Lean Software Development, because the author I feel that it is closer to the real state of PDCA, so I adopt it.
Traditional PDCA cycle▼
Ghost Speed PDCA Cycle▼
Because people who hear PDCA for the first time will be confused by "both DO and ACTION have the meaning of 'doing and engaging'", and only "improvement action" may have the meaning of omitting the extension plan, and it is not completely correct. We need to think about the adjustment plan for transitioning to the next cycle according to the inspection result. There are the following four adjustment plans.
●Adjustment of target level
●Substantial adjustment of the planning level
● Adjustment of solution or action level
●No adjustment required
📌「Adjustment of target level」
Refers to reviewing intelligence collection and one's own status quo, and deciding to change the goal, or delay the achievement of the goal, which is to interrupt the current PDCA and restart a new PDCA.
Assuming that the training goes well, but the debt is due to the high cost, then the big issue of "paying the debt" should be solved first. As such, it is common for new PDCAs to follow in the course of running PDCAs.
📌 "Major adjustment of planning level"
It mainly refers to the emergence of new topics that were not expected before, although the specifications are not as huge as the "payment of debts" mentioned above, but if there are topics such as "must find a guide in the local area", you must restart the search. Intelligence, reviewing solutions, causes the PDCA cycle to slow down.
📌 "Solution and Action Level Adjustment"
Refers to performing fine-tuning of the loop. The concept is that the plan remains the same, just changing the priorities of doing things or updating the practices, while making track corrections.
The best state is that after inspection, everything goes smoothly, then "no adjustment is required", and the follow-up actions are determined according to the results of the actions in the adjustment phase. This is the characteristic of PDCA.
Ghost Speed PDCA - Top 10 Essentials
1. When using factorization to establish high-precision assumptions and
formulate plans, the detail of factorization can help to identify bottlenecks early and prevent omission of issues, and the "track correction" that must be performed in the next cycle will be reduced.
formulate plans, the detail of factorization can help to identify bottlenecks early and prevent omission of issues, and the "track correction" that must be performed in the next cycle will be reduced.
2. Consider hypothetical thinking and Lean thinking about
situations where there is insufficient operational information, try to do it first, and even if it fails, it doesn't matter, as long as you do it, the problem will emerge.
situations where there is insufficient operational information, try to do it first, and even if it fails, it doesn't matter, as long as you do it, the problem will emerge.
3. Start with tasks and actions that have a greater impact.
If you push back from KGI and start with the most effective tasks (KPI) or Do, even if you cannot complete all tasks according to the progress, the progress will be advanced. Forgot to prioritize.
If you push back from KGI and start with the most effective tasks (KPI) or Do, even if you cannot complete all tasks according to the progress, the progress will be advanced. Forgot to prioritize.
4. When an action idea emerges, it must be immediately tasked.
In the " Do Do " stage, do it without reservation, and develop the habit of reflexively "TODO" when you think of "Do Do", and the speed of execution will definitely speed up.
In the " Do Do " stage, do it without reservation, and develop the habit of reflexively "TODO" when you think of "Do Do", and the speed of execution will definitely speed up.
5. Dataization of action target
Don't think about controlling the result, but controlling the action, so it is necessary to formulate the action target (KDI) in line with the inspection rate.
Don't think about controlling the result, but controlling the action, so it is necessary to formulate the action target (KDI) in line with the inspection rate.
6. Carry out TODO progress management every day The
TODO level progress control and adjustment are carried out in the execution cycle, at least once a day, and ideally several times a day.
TODO level progress control and adjustment are carried out in the execution cycle, at least once a day, and ideally several times a day.
7. Check frequently
In the range of possible checking, check KGI, KPI, KDI separately in the shortest cycle, which can reduce unnecessary efforts.
In the range of possible checking, check KGI, KPI, KDI separately in the shortest cycle, which can reduce unnecessary efforts.
8. Let go of obsessions
when doing cause analysis. When the work is not going well, you should doubt your assumptions. If you don't develop your thoughts horizontally and vertically, many topics will be ignored.
when doing cause analysis. When the work is not going well, you should doubt your assumptions. If you don't develop your thoughts horizontally and vertically, many topics will be ignored.
9. Quickly connect to the next cycle.
If the plan must be changed, hold a meeting immediately. If it is only to improve the adjustment of the level, it will be tasked on the spot, which can reduce the time loss of connecting to the next cycle.
If the plan must be changed, hold a meeting immediately. If it is only to improve the adjustment of the level, it will be tasked on the spot, which can reduce the time loss of connecting to the next cycle.
10. The
ideal way to run multiple small PDCAs at the same time is to run several PDCAs at the same time. Running several PDCAs at the same time can produce results faster than running one large PDCA at full speed.
ideal way to run multiple small PDCAs at the same time is to run several PDCAs at the same time. Running several PDCAs at the same time can produce results faster than running one large PDCA at full speed.
key note
📌
PDCA is a kind of hypothetical thinking. If the assumption is wrong, it can be adjusted afterwards.
📌
While deciding what not to do, prioritize what to do, and then do it.
📌Specify
the goal, the ideal time setting is about 1-3 months.
the goal, the ideal time setting is about 1-3 months.
📌
Confidence in execution and self-doubt in inspection are the basic attitudes of PDCA.
📌
If companies and individuals have not hit a wall at work for a long time, it means that you have been standing still, because as long as you continue to grow and move forward, you will definitely encounter obstacles.
📌
Once the "problem" is clear, it is necessary to think about the direction of the solution. If you do this, you are done.
Once the "problem" is clear, it is necessary to think about the direction of the solution. If you do this, you are done.
📌
PDCA is basically a reasonable judgment based on the existing information at hand. If there is such a correction ability, it will be a great help. It's okay to make mistakes, but you can't do it in an abstract way of viewing.
Three reasons to recommend this book
1. Detailed decomposition of step-by-step teaching:
This book tells you what to do in case of emergencies through in-depth and detailed practical operation guidelines. From this, you can feel that the author has spent a long time and effort in practicing PDCA. I think this book is more like an operation manual. When you encounter obstacles in your work, you can take it out and read it, and it will be more enlightening to take this book as a participant.
2. Comprehend concepts and compare strengths :
In order to allow people of all ethnic groups to understand the concepts conveyed in the book, the author has designed two cases throughout the chapters of the book. One is the enterprise version. If you want to improve the company's performance, You can read the "Business Chapter", and the other is the personal version. If you want to improve your English skills, you can read the "English Chapter", which will be more helpful for understanding the framework of the ghost speed PDCA book.
In order to allow people of all ethnic groups to understand the concepts conveyed in the book, the author has designed two cases throughout the chapters of the book. One is the enterprise version. If you want to improve the company's performance, You can read the "Business Chapter", and the other is the personal version. If you want to improve your English skills, you can read the "English Chapter", which will be more helpful for understanding the framework of the ghost speed PDCA book.
3. Learning from the shallower to the deeper :
The author disassembles the PDCA details into a top-to-bottom, coarse-to-fine execution structure. The first chapter describes the explanation of PDCA terms, and states the difference and importance of each term in the simplest way. Then, starting from Chapter 2, we will give a more detailed description of "P", "D", "C", and "A", and the overall structure is quite complete.
The author disassembles the PDCA details into a top-to-bottom, coarse-to-fine execution structure. The first chapter describes the explanation of PDCA terms, and states the difference and importance of each term in the simplest way. Then, starting from Chapter 2, we will give a more detailed description of "P", "D", "C", and "A", and the overall structure is quite complete.
Epilogue
The author of "Ghost Speed PDCA" attaches great importance to efficiency and complete planning in advance in the implementation of PDCA. Today's rapid changes in the environment require the foresight to act first before the environment changes. Even if there is no such ability, as long as you have the ability to perceive The flexibility to change and adapt to changes has its value, and it is very important to use the PDCA cycle.
If you are unfamiliar with PDCA like me, the author suggests that you can first try to decompose major topics or goals, lock on the most important and most indicative topics , and start multiple small PDCAs at the same time. This way, it will be easier to deal with , the speed will also speed up, you must check when you execute the goal, and if you fail, think about the possible reasons. The most important thing is not to stop thinking , because as long as you stop, the PDCA cycle will also be suspended.
When I read this book for the first time, I felt "difficult to digest". It is suggested to scan the QR code to download the format table and learn from the PDCA example. Are there any practical problems at hand that can be solved through PDCA? It will be easier to absorb when you start reading after thinking about it!
To download the format sheet , you will need to scan through the QR code APP:
▲I scanned with this APP.
If you are an ios user, you can turn on the built-in camera scan.
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